1. Call to Order/Roll Call/Affirmation of Quorum 2. Salute to the Flag of the United States of America
Public Forum Speakers are limited to a three-minute oral presentation and may submit written comments of any length for Governing Board files. Those wishing to address the Governing Board should complete a Citizen Information Card prior to the meeting being called to order. The Governing Board is required under law to accept any materials presented. At the conclusion of the public forum, individual Board Members may respond to criticism made by those individuals who have addressed the Governing Board and may ask staff to review a matter and place it on a future agenda. However, Board Members may not discuss or take action on a matter raised during a call to the public, that is not already on the agenda, and are not obligated to comment upon materials or presentations made by the public.
The Consent Agenda contains items which might require action by the Board, but which are generally routine items not requiring Board discussion. Usually, a single motion will approve all items on the Consent Agenda, including any resolutions. However, a Board Member may remove any item from the Consent Agenda, and that item will be discussed and voted upon separately. Approval of Consent Agenda A. Approval of the minutes of the December 12, 2017, Regular Governing Board Meeting B. Adoption of Resolution No. 2018-001 Ordering the Joseph C. Parsons Jr. Annexation, Pursuant to A.R.S. Section 48-262(I); the Annexation Area is Located at 13660 W. Kirby Hughes Road (Parcel ID 217-18-008D) and is East of Kirby Hughes Road and South of Luckett Road in Marana, Pima County, Arizona C. Adoption of Resolution No. 2018-002 Approving the Intergovernmental Agreement Between Northwest Fire District and Pima Community College for the Purposes of Credentialing District Training Programs and Paramedic Certification Training D. Adoption of Resolution No. 2018-003 Approving the Intergovernmental Agreement Between Northwest Fire District and Pima County Joint Technological Education District for Support of High School Fire Science Programs E. Adoption of Resolution No. 2018-004 Ordering the Poole Annexation, Pursuant to A.R.S. Section 48-262(I); the Annexation Area is Located at 13701 W. Kirby Hughes Road (Parcel ID 217-21-002G) and is East of Kirby Hughes Road and South of Luckett Road in Marana, Pima County, Arizona F. Adoption of Resolution No. 2018-005 Ordering the Grier Road and Sanders Road Rights-of-Way Annexation, Pursuant to A.R.S. Section 48-262(I); All Rights-Of-Ways Are Located in Marana, Pima County, Arizona G. Adoption of Resolution No. 2018-006 Ordering the Castelhano Annexation, Pursuant to A.R.S. Section 48-262(I); the Annexation Area is Located at 12251 N. Klos Drive (Parcel ID 219-35-0050) and is East of Tangerine Road and South of Camino De Oeste Road in Marana, Pima County, Arizona H. Discussion and Possible Action to Review and Propose Amendments to the District’s Bylaws I. Approval of the Presentation of the Updated Retiree Healthcare Actuarial Report from Demsey, Filliger & Associates J. Approval of the Independent Contractor Agreement with Wizard Education LLC and the Northwest Fire District for the Purposes of Ongoing Advanced Life Support Recertification Training L. Approval of the Audit Communication Letter from Heinfeld, Meech & Company M. Discussion and possible action to extend the expiration date of the fire protection services agreement with CalPortland company to February 27, 2018
Fire Chief's Report This is a summary of the activities of the Fire Chief and Administrative Staff concerning each of the District’s Divisions including: Fire Suppression, Emergency Medical Services, Administrative Services, Finance, Human Resources, Special Projects, Logistics, Prevention and Safety Division and Wild Land Fire Fighting; the report might also include Administrative Activities in Annexations, Intergovernmental Relations, Community Assistance Programs, Fleet and Equipment, Labor and Management Relations, District Revenues and Expenditures, Strategic Planning, Information Technology, Status of Construction Projects, Status of Facilities, Public Outreach and Training. A. Fire Chief's Report B. Support Services Report C. Operational Services Report D. Human Resources Report E. Prevention & Safety Report F. Logistics Report G. Community Affairs Report
Financial Reports This report is a summary of the District’s Financial Status including: Monthly Board Financial Report, Monthly Disbursements Report, Revenue and Expenditure Reports, Real Estate Tax Revenue Spreadsheets, Monthly Bond Report and Arizona State Land Billing and Payment Reports. The Board will be asked to approve the District’s Monthly Disbursements Report. A. Finance Reports B. NWFD Monthly General Obligation Bond Report
Approval to Authorize Staff to Release Request for Qualifications (RFQ) No. 1801 for Construction Manager at Risk Services for the New Administration Facility
Discussion and Possible Action Approving the Updated Goals and Objectives of the 2017-2019 Strategic Plan
Discussion and Possible Action Approving the Policy Manual Draft Based on Accreditation Requirements of a Full Review by the Governing Board of the Northwest Fire District's Policy Manual every three (3) Years
Discussion and Possible Action Approving an Amendment to the Existing Contracts with WSM Architects for the Design of Stations 337 and 341
Discussion and Possible Action Approving the Purchase of Fire Hose in the Amount of $43,808.65
Executive [Closed] Session, Pursuant to A.R.S. 38-431.03 (A) (1) and (3), to Discuss and Consider Potential Salary, Benefits, and Submitted Resumes for Interest in the Fire Chief's Position, and for Legal Advice from the Board's Attorney Regarding the Board's Rights and Responsibilities in Interviewing and Vetting Candidates, as Well as Establishing Potential Contract Terms
9. Future Agenda Items A Governing Board Member May Bring Forth General Topics for a Future Meeting Agenda. The Governing Board May Not Discuss, Deliberate or Take Any Action on the Topics Presented, Pursuant to A.R.S. § 38-431.02 (H). 10. Adjournment
1. Call to Order/Roll Call/Affirmation of Quorum 2. Salute to the Flag of the United States of America
Public Forum Speakers are limited to a three-minute oral presentation and may submit written comments of any length for Governing Board files. Those wishing to address the Governing Board should complete a Citizen Information Card prior to the meeting being called to order. The Governing Board is required under law to accept any materials presented. At the conclusion of the public forum, individual Board Members may respond to criticism made by those individuals who have addressed the Governing Board and may ask staff to review a matter and place it on a future agenda. However, Board Members may not discuss or take action on a matter raised during a call to the public, that is not already on the agenda, and are not obligated to comment upon materials or presentations made by the public.
The Consent Agenda contains items which might require action by the Board, but which are generally routine items not requiring Board discussion. Usually, a single motion will approve all items on the Consent Agenda, including any resolutions. However, a Board Member may remove any item from the Consent Agenda, and that item will be discussed and voted upon separately. Approval of Consent Agenda A. Approval of the minutes of the December 12, 2017, Regular Governing Board Meeting B. Adoption of Resolution No. 2018-001 Ordering the Joseph C. Parsons Jr. Annexation, Pursuant to A.R.S. Section 48-262(I); the Annexation Area is Located at 13660 W. Kirby Hughes Road (Parcel ID 217-18-008D) and is East of Kirby Hughes Road and South of Luckett Road in Marana, Pima County, Arizona C. Adoption of Resolution No. 2018-002 Approving the Intergovernmental Agreement Between Northwest Fire District and Pima Community College for the Purposes of Credentialing District Training Programs and Paramedic Certification Training D. Adoption of Resolution No. 2018-003 Approving the Intergovernmental Agreement Between Northwest Fire District and Pima County Joint Technological Education District for Support of High School Fire Science Programs E. Adoption of Resolution No. 2018-004 Ordering the Poole Annexation, Pursuant to A.R.S. Section 48-262(I); the Annexation Area is Located at 13701 W. Kirby Hughes Road (Parcel ID 217-21-002G) and is East of Kirby Hughes Road and South of Luckett Road in Marana, Pima County, Arizona F. Adoption of Resolution No. 2018-005 Ordering the Grier Road and Sanders Road Rights-of-Way Annexation, Pursuant to A.R.S. Section 48-262(I); All Rights-Of-Ways Are Located in Marana, Pima County, Arizona G. Adoption of Resolution No. 2018-006 Ordering the Castelhano Annexation, Pursuant to A.R.S. Section 48-262(I); the Annexation Area is Located at 12251 N. Klos Drive (Parcel ID 219-35-0050) and is East of Tangerine Road and South of Camino De Oeste Road in Marana, Pima County, Arizona H. Discussion and Possible Action to Review and Propose Amendments to the District’s Bylaws I. Approval of the Presentation of the Updated Retiree Healthcare Actuarial Report from Demsey, Filliger & Associates J. Approval of the Independent Contractor Agreement with Wizard Education LLC and the Northwest Fire District for the Purposes of Ongoing Advanced Life Support Recertification Training L. Approval of the Audit Communication Letter from Heinfeld, Meech & Company M. Discussion and possible action to extend the expiration date of the fire protection services agreement with CalPortland company to February 27, 2018
Fire Chief's Report This is a summary of the activities of the Fire Chief and Administrative Staff concerning each of the District’s Divisions including: Fire Suppression, Emergency Medical Services, Administrative Services, Finance, Human Resources, Special Projects, Logistics, Prevention and Safety Division and Wild Land Fire Fighting; the report might also include Administrative Activities in Annexations, Intergovernmental Relations, Community Assistance Programs, Fleet and Equipment, Labor and Management Relations, District Revenues and Expenditures, Strategic Planning, Information Technology, Status of Construction Projects, Status of Facilities, Public Outreach and Training. A. Fire Chief's Report B. Support Services Report C. Operational Services Report D. Human Resources Report E. Prevention & Safety Report F. Logistics Report G. Community Affairs Report
Financial Reports This report is a summary of the District’s Financial Status including: Monthly Board Financial Report, Monthly Disbursements Report, Revenue and Expenditure Reports, Real Estate Tax Revenue Spreadsheets, Monthly Bond Report and Arizona State Land Billing and Payment Reports. The Board will be asked to approve the District’s Monthly Disbursements Report. A. Finance Reports B. NWFD Monthly General Obligation Bond Report
Approval to Authorize Staff to Release Request for Qualifications (RFQ) No. 1801 for Construction Manager at Risk Services for the New Administration Facility
Discussion and Possible Action Approving the Updated Goals and Objectives of the 2017-2019 Strategic Plan
Discussion and Possible Action Approving the Policy Manual Draft Based on Accreditation Requirements of a Full Review by the Governing Board of the Northwest Fire District's Policy Manual every three (3) Years
Discussion and Possible Action Approving an Amendment to the Existing Contracts with WSM Architects for the Design of Stations 337 and 341
Discussion and Possible Action Approving the Purchase of Fire Hose in the Amount of $43,808.65
Executive [Closed] Session, Pursuant to A.R.S. 38-431.03 (A) (1) and (3), to Discuss and Consider Potential Salary, Benefits, and Submitted Resumes for Interest in the Fire Chief's Position, and for Legal Advice from the Board's Attorney Regarding the Board's Rights and Responsibilities in Interviewing and Vetting Candidates, as Well as Establishing Potential Contract Terms
9. Future Agenda Items A Governing Board Member May Bring Forth General Topics for a Future Meeting Agenda. The Governing Board May Not Discuss, Deliberate or Take Any Action on the Topics Presented, Pursuant to A.R.S. § 38-431.02 (H). 10. Adjournment