| NORTHWEST FIRE DISTRICT
Our Mission is to Save Lives, Protect Property, and Care for Our Community
PHONE: (520) 887-1010 FAX: (520) 887-1034 NWFDAZ.gov
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GOVERNING BOARD REGULAR MEETING AGENDA
Northwest Fire District Administration Building 13535 North Marana Main Street Marana, Arizona
Tuesday, December 12, 2023 6:00 PM
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The Northwest Fire District Governing Board will meet in Public Session for a Regular Meeting on December 12, 2023, at 6:00 PM, in the Administration Building located at 13535 North Marana Main St., Marana, AZ. The public will have physical access to the meeting space 30 minutes prior to the meeting start time.
The following topics will be subject to Governing Board consideration, discussion, approval, or other action. All items on the agenda are set for possible action.
The order of the Agenda may be changed by order of the Board. | ||
1. | Call to Order / Roll Call / Affirmation of Quorum |
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2. | Pledge of Allegiance |
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3. | Presentation of Awards |
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4. | Public Forum
Speakers are limited to a three-minute oral presentation and may submit written comments of any length for Governing Board files. Those wishing to address the Governing Board should complete a Citizen Information Card prior to the meeting being called to order. The Governing Board is required under law to accept any materials presented. At the conclusion of the public forum, individual Board Members may respond to criticism made by those individuals who have addressed the Governing Board and may ask staff to review a matter and place it on a future agenda. However, Board Members may not discuss or take action on a matter raised during a call to the public, that is not already on the agenda, and are not obligated to comment upon materials or presentations made by the public. |
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5. | Consent Agenda
The Consent Agenda contains items which might require action by the Board, but which are generally routine items not requiring Board discussion. Usually, a single motion will approve all items on the Consent Agenda, including any resolutions. However, a Board Member may remove any item from the Consent Agenda, and that item will be discussed and voted upon separately.
Approval of Consent Agenda |
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A. | Approval of the Minutes of the November 14, 2023, Regular Governing Board Meeting |
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B. | Approval to Authorize Staff to Release Request for Proposals (RFP) No. 24-09-C29 Regarding Liability Insurance Broker Services |
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C. | Approval of the Price Increase to Request for Proposal (RFP) No. 21-03-C26 for Professional Audit Services |
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D. | Adoption of Resolution No. 2023-045 Approving the Retroactive Submittal of a Grant Application to the Water Infrastructure Finance Authority of Arizona for American Rescue Plan Act (ARPA) Funding Allocated to the Arizona Conservation Grant Fund to Purchase a Pump-Pod Direct Recirculating Apparatus Firefighting Training Sustainability (DRAFTS) Unit in the Amount of $119,262.16 |
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E. | Approval of Personnel Policies 1030 through 1034, 1043, and 1050, and Procedures 1010 and 1011 |
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6. | Fire Chief's Report
This is a summary of the activities of the Fire Chief and Administrative Staff concerning each of the District’s Divisions including: Fire Suppression, Emergency Medical Services, Administrative Services, Finance, Human Resources, Special Projects, Logistics, Prevention and Safety Division and Wild Land Fire Fighting; the report might also include Administrative Activities in Annexations, Intergovernmental Relations, Community Assistance Programs, Fleet and Equipment, Labor and Management Relations, District Revenues and Expenditures, Strategic Planning, Information Technology, Status of Construction Projects, Status of Facilities, Public Outreach and Training. |
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A. | Fire Chief's Board Report |
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B. | Essential Services Board Report |
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C. | Operational Services Board Report |
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D. | Human Resource Services Board Report |
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E. | Administration Services Board Report |
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7. | Financial Reports
This report is a summary of the District’s Financial Status including: Monthly Board Financial Report, Monthly Disbursements Report, Revenue and Expenditure Reports, Real Estate Tax Revenue Spreadsheets, Monthly Bond Report and Arizona State Land Billing and Payment Reports. The Board will be asked to approve the District’s Monthly Disbursements Report. |
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A. | Financial Reports |
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8. | Business |
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A. | Discussion and Possible Action to Adopt Resolution No. 2023-044 Declaring January 15, 2024 as Community Risk Reduction Week in the Northwest Fire District |
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B. | Discussion, Presentation, and Possible Action Approving the Annual Comprehensive Financial Report (ACFR) for the Fiscal Year Ended June 30, 2023; Discussion May Include the Audit Process and All Aspects of the Financial Status of the District |
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C. | Approval to Purchase Two (2) 2025 North Star Ambulances and Associated Revision to the Capital Improvement Program (CIP) |
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9. | Future Agenda Items
A Governing Board Member May Bring Forth General Topics for a Future Meeting Agenda. The Governing Board May Not Discuss, Deliberate or Take Any Action on the Topics Presented, Pursuant to A.R.S. § 38-431.02 (H). |
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10. | Adjournment |
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Two Board Briefing Books containing material related to the Board Meeting are available for public review the day before and the day of the Board Meeting during office hours at the Administration Building located at 13535 N. Marana Main Street, Marana, Arizona 85653 – (520) 887-1010. The two Board Briefing Books are also available for public review at the Board Meetings.
The Northwest Fire District Board may vote to go into Executive Session on any agenda item pursuant to ARS §38-431.03 (A)(3) for discussion and consultation for legal advice with the Fire District Attorney on the matter(s) as set forth in the agenda item. Pursuant to Board Policy, from time to time, it might be necessary for a Board Member to attend a Board meeting via speakerphone.
The Northwest Fire District Administration Building is accessible to persons with disabilities. In compliance with the Americans with Disabilities Act (ADA), those persons with special needs, such as large-type face print or other reasonable accommodations, may request those through Heather Robey, by calling 887-1010, ext. 2929, before the meeting.
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